Arts Wayland Guidelines for Programs

Arts Wayland invites people to propose classes and workshops to be held in theW Gallery. Arts Wayland Foundation, Inc. is a nonprofit 501(c)(3) tax-exempt organization. The following are the details of our program requirements.

the W Gallery workshop space

The workshop space is adjacent to the gallery. We try to schedule workshops and classes when the gallery is not open to the public. The space has north facing windows, multiple tables and chairs, table easels, and some standing easels.

Liability Insurance

You will be covered by our personal injury liability insurance but not for any loss of private/public materials or equipment you bring in.  You must have your own insurance for your valuables.

Promotion and Marketing

If your proposal is accepted, Arts Wayland will send an invitation to our mailing list, post on our website and on our social media.  We need you to do additional PR and Marketing including: reach out to your network to promote your event, send to local online and print news outlets, create any flyers or print materials. We recommend that you submit the event to a list of promotional websites we will provide.

You may have examples of your work, show cards, and business cards to show on hand during the program. Please refer to your program as an ‘Arts Wayland’ sponsored activity taking place at Arts Wayland and the W Gallery.

Please send some pictures to be used for PR. Jpeg format is good. Email to - Subject: Program photos. Also, please try to take some good photos during your event for follow up PR.

Enrolling participants

We will create an online sign up for your activity and share enrollment info with you. Your contact info will be included. If you do not reach the minimum by one week before, or if the weather is a problem you may choose to cancel or reschedule. We ask that you manage all contacts to inform people and answer questions.


If weather is a concern, we will discuss cancelling the event and try to give participants notice 24 hours in advance of the program. In the event of a cancellation you will give notice through your email and contact list, if any.

The cancellation policy is a full refund to attendees if we cancel. If the attendee cancels they would get a full refund if cancelled 7 days before the program. There would be a 20% cancellation fee if cancelled less than 7 days to the program start date. 

Attendees will be asked to send an email to if they wish to cancel and we would inform you.

Roster of participants

We will prepare a roster from sign ups. We also can take payments by check and will include that as an option. We would like you to handle inquiries, including directions to the gallery, and information about any supplies. You should give us a list of names, with emails, of any who sign up through your contact list.

Using the space

Because AW is all-volunteer, your help in all aspects of the program is appreciated. You should arrive at least 45 minutes early to set up the workspace. We ask that you put it back in the order you found it. We appreciate your help with cleanup and trash disposal. We cannot put any toxic materials in the drains and we try to limit wastewater. Palettes and brushes should be wiped down and taken home for cleaning. We will provide a water bucket for brush rinsing. This is particularly true for acrylics. For oil painting you may only use odorless mineral spirit solvents. Oil palettes and brushes should be wrapped and cleaned elsewhere. We do not provide paper towels.


Arts Wayland will pay you 80% of the net fee receipts. Because we use the online payment system ‘Stripe’ on our website to accept credit card payments, if someone pays online the final receipt is after the fee is taken out by Stripe. Stripe charges a flat rate of 2.9% + 30¢ per successful charge.

If you will have materials cost, please ask students to pay you directly as a separate fee. If this is not possible, we can discuss and make a workable plan.

We will send you a check within 30 days.


The next step is to complete the Program Proposal.

Thank you for considering Arts Wayland for your program!