Arts Wayland Guidelines for Events

Return to Events Proposal

Arts Wayland Event Guidelines and Requirements

Arts Wayland invites you to propose an event to be held in the W Gallery space. Our mission is to support creativity and the arts in the community. Your event must fit within our mission which seeks to connect with the community through the arts. This includes having groups view the current exhibits.  

the W Gallery Event Space

Because Arts Wayland is a volunteer organization, your help in all aspects of the event is required.  We have noise level limitations as well as a 10pm noise curfew. You will be covered by our liability insurance but not for any loss of private/public materials or equipment you bring in.  You must have your own insurance for your valuables. Events in the gallery must be very careful not to impact or damage any art in the current exhibit.

Promoting your Event

If your event proposal is accepted, Arts Wayland can assist with publicity by sending out to our mailing list, post on our website and on our social media.  We need you to do additional PR and Marketing including: reach out to your network to promote your event, send to local online and print news outlets, create any flyers or print materials. We recommend that you submit the event to a list of promotional websites we will provide.

Please send some pictures to be used for PR. Jpeg format is good. Email to - Subject: Event photos. Also, please try to take some good photos during your event for follow up PR. We cannot guarantee a photographer will be available.

Cancellation conditions

If weather is a concern, we will discuss cancelling the event and try to give ticket holders and the public notice 24 hours in advance of the event. In the event of a cancellation the event vendor will give notice through their channels of communication.


If there is a fee charged for admission to your event, Arts Wayland asks for 20% of the net ticket, donations, or fee receipts. We can also sell tickets through our online payment system and we will send you a check for 80% of the net receipts (after card fees) within 30 days of the event.

If your event is free to the public, we ask for a donation to Arts Wayland of $150.

The next step is to complete the Event Proposal.

Thank you for considering Arts Wayland for your event!